2019 Greater Capital District Dental Symposium - Exhibitor Registration

Friday, September 27 2019, 7:30 AM - 4:30 PM [EST]

189 Wolf Road, Albany, NY, 12205, United States

REGISTER NOW

1. Select Seats

2. Review and Proceed

Single Exhibit Space Partial Approval -$475.00

Sales end on -09/27/2019

Double Exhibit Space Partial Approval - $675.00

Sales end on -09/27/2019

Gold Sponsor Partial Approval -$3,000.00

Sales end on -09/27/2019

Silver Sponsor Partial Approval - $1,500.00

Sales end on -09/27/2019

Plated Lunch Partial Approval -$35.00

Sales end on -09/27/2019

Boxed Lunch Partial Approval - $25.00

Sales end on -09/27/2019

Enter your discount code

  • Subtotal (excluding fees and discounts)
  • Fee
  • Total amount

Event Information

Friday, September 27 2019, 7:30 AM - 4:30 PM [EST]

About the Event

The Third District Dental Society’s Greater Capital District Dental Symposium will be held on September 26th and 27th at the Albany Marriott, 189 Wolf Road in Albany, NY.

Exhibit Hall is open on Friday, September 27th.

 The Greater Capital District Dental Symposium is a well attended event for member dentists and their hygienists, dental assistants and office staff, as well as dental professionals from surrounding dental societies. In the past, the meeting has had an overall attendance up to 300 people.

 If you have not attended our meeting in the past, this is the year to reserve your place in Exhibitor’s Hall to present your service or products to our fine dental professionals and increase your client base. In this economy, everyone needs at least one more client.  What a great opportunity to have face to face contact with your future client in a relaxed setting.

 To all our returning Sponsors and Exhibitors, we appreciate your past support and look forward to seeing you again.  You will see changes to the Sponsorship Levels and benefits to provide you with publicity and many extras not available to general exhibitors.

 

The Membership Installation Reception is held immediately after the General Meeting on Thursday evening. Ruby Sponsorships for the event are being offered to put your company’s name in front of many of our members that may not be attending the full day Friday programs.

Sponsorship Levels:

Ruby Reception Sponsor- $350.00 Reception Exposure on Thursday

These vendors generously support the Membership Reception and New Dentist Committee

Listing in all event printed and online publications and signage prominently posted

Presidential mention at general membership meeting and reception

               

Gold Sponsor- $3,000– Reception Sponsor and Meeting Sponsor - Exhibit Hall on Friday

This level is for vendors who generously support the both the Thursday AND Friday events

                Logo and link on meeting web site

Logo displayed prominently in printed materials

12 ft (double) skirted and covered table and chairs location of your choice

5 Minute presentations at two courses at 9 am on Friday

Continental Breakfast

Luncheon for 3 reps. at reserved table in dining room (additional guests at $35.00 each)

Presidential mention at Installment Reception and the general membership meeting

                Membership mailing list at receipt of payment

Attendance list emailed 1 week following. We cannot provide email addresses

 

Silver Sponsor - $1,500 – Exhibit Hall on Friday

                This level is for vendors who generously support the GCDDS Friday event

Logo and link on Third District web site

Logo displayed prominently in printed materials

Single (6ft) skirted and covered table and chairs centrally located near meeting rooms

3 Minute presentation at one course at 9 am

Continental Breakfast

Lunch for one rep at reserved table in the dining room (additional guests at $35.00 each)

                Presidential mention at general membership meeting and reception

                Membership mailing list prior OR Attendancelist emailed 1 week following event We cannot                      provide email addresses

                               

Speaker Sponsorships

Diamond Speaker Sponsors cover the Full Honorarium

This level is for vendors who have generously provided a speaker and have covered their full honorarium

Logo on all event printed materials

Logo and link on Third District web site

3 Minute presentation at one course at 9 am

Double (12 ft) skirted and covered table and chairs centrally located near meeting rooms

Continental breakfast  

Lunch for two (2) at reserved table in the dining room (additional guests at $35.00 each)

                Presidential mention at general membership meeting and reception  

Attendance list emailed 1 week following. We cannot provide email addresses

               

                Sapphire Speaker Sponsor – contribute up to half of a speaker’s honorarium

This level is for vendors who have generously sponsored or co-sponsored a speaker for part of their honorarium

Logo on Third District web site and meeting publications

                Single (6ft) skirted and covered table and chairs centrally located near meeting rooms

Continental Breakfast                  

                Lunch for one rep at reserved table in the dining room (additional guests at $35.00 each)

                Presidential mention at general membership meeting and reception

                Membership mailing list OR Attendance mailing list emailed 2 weeks after event

 

Exhibitor – Exhibit Hall on Friday

                Single:   $475.00   6ft. skirted and covered table with chair(s)

                Double: $675.00 12 ft skirted and covered table with chair(s)

* No exhibit space larger than double space available;

* Displays larger than 6 feet require a Double Exhibit

                Listing in the meeting program

                Continental breakfast

 

Electrical RequirementsTables will be placed as close to an outlet as possible, if requested. We suggest you bring your own power strips and short lead. Rental available at registration for $10.

 

Drawings for Exhibit Visit Cards

The GCDDS will provide each meeting attendee an Exhibit Visit Card to use as they tour Exhibitor Hall.  Exhibitors will be provided a stamp to use as you meet your visitors. A drawing will be held at 3 pm and prizes are announced and distributed in the course rooms.  

We appreciate prize contributions from your company Contact Kathleen Moore by September 10th to have your name appear in the meeting program as a Drawing Contributor. Be sure to attach your business cards to the gift.  Contributions should be a ‘gift’ item. No ‘money off or discount’ coupons. You may still have drawings at your own exhibit as well. Deliver drawing gifts to the registration table.

               

Lunch  (Pre-orders only)

Plated luncheon: $35.00 per person, served in the dining room.  *no profit is made on lunches

All Luncheon Entrées come complete with Salad, Chef’s Selection of Seasonal Accompaniments, Dessert, Warm Rolls and Butter, Coffee, Decaffeinated Coffee, and Tea

 

RASPBERRY BRIE CHICKEN Grilled Chicken Breast with melted Brie and Raspberry Sauce

 

AUTUMN GRILLED CHICKEN SALAD Mixed Field Greens with Julienne Pear, Feta Cheese, Walnuts and Cranberries topped with Grilled Chicken

 

EGGPLANT NAPOLEON with Penne Pasta

 

Boxed lunch:$25.00 per person, pick up at the Registration Desk at 11:45am  .  *no profit is made on lunches

All are served with: chips, bottled water or soft drink and a delicious cookie treat.

·          Roasted Turkey with Applewood Bacon lettuce, tomato, swiss and mayonnaise on a multi-grain roll

·          Honey Baked Ham on a french baguette, swiss, mayo and mustard

·          Tuna on wheat with lettuce, tomato mayo

 

Printed PublicationsAll commitments must be paid by Sept 10th.  Website is updated upon receipt of payment

 Membership Mailing list–One Use Only list includes all practicing Third District members office address and phone, sorry we cannot provide email addresses. List will be emailed to you. -  $65.00

 Free WiFi for all

 Payment: Credit Cards accepted on website www.Third-District.org/annmtg/am  (additional fee applies).  Check payments mailed to the Third District with form or use the online registration and select “check” or mail attached form. Invoice and W9 by request.

 Shipments:  No sooner than 3 days prior to the event. Clearly Label: GCDDS-Third District

Ship to: Albany Marriott – Banquet Holding, 189 Wolf Rd, Albany NY 12205  

 Overnight Guest Rooms: meeting rate of $139.00 per night plus taxes.  Reserve by calling Marriot at

800-MARRIOTT request Third District Dental Society room rate.

 

Locations/Size/Allowances

·          Exhibit consists of: One-6 ft by 3 ft table with table cover and skirting; chairs

·          Displays larger than 6 feet are required to purchase a double exhibit

·          Location of exhibits will be emailed on or about September 15th

·          Changes in exhibit location can only be accommodated with unsold exhibit spaces

·          If you place your exhibit in a space other than the space assigned or your display flows into your neighboring exhibitors or doorways, you will be required to move or remove the display outside of your assigned area

·          Payment must be received before a space is assigned

·          Once the exhibit hall is sold out, you will be placed on a waiting list in the order of receipt

·          NO unattended exhibits. A representative must be onsite.

·          NO admittance with out paid exhibit space (no walk through vendors)

·          Signage: The hotel does not allow posting on the walls

·          All vendors regardless of their product or service are supporters of the society, therefore all fees remain the same for everyone

Refunds allowed by written request prior to August 30th. After that date, refunds will be sent only if space is resold. A $25.00 fee will be charged. No refunds for mailing lists/labels.

 

Name Badges and Lunch ticketswill be at your exhibit space upon arrival. No need to check in.

 

Schedule for the Day

                                5:00 am                               Setup – No overnight setup or prior to this time

7:30 am                              Exhibitor Hall opens

9:00 – Noon                       Morning sessions

                                10:30 am                           Mid-Morning Break (approx. at the discretion of the speakers)

12:15 – 1:15 pm              Luncheon

1:15 – 2 pm                      Exhibitor Hall

2:00 - 5 pm                        Afternoon sessions

3:00 pm                              Afternoon Break (approx. at the discretion of the speakers)

3:00 pm                             Drawing                             

 

                              3:00 pm                               Break down exhibits

 

Event Location

Event Speakers

Peter Auster, DMD
Tackling Difficult Cases: Create Your Comfort Zone

Thomas Viola, R.Ph, CCP
The Phantom of the Opera-tory

Debra Englehardt-Nash
The Powerful Practice